How to add recurring transactions

Modified on Tue, 26 Mar 2024 at 12:16 PM

Adding recurring transactions can be made against the

  • tenancy
  • owner
  • contractor

Each one is dealt with below.

Recurring transaction features

  1. This is where you select who the charge is relating to.
  2. 'Starting on' is the date that the invoice will be generated on the statement. (Invoice date)
  3. 'Repeating' is to select the frequency that the transaction will generate.
  4. 'For the period' is for showing which period of time this transaction relates to e.g. you could have a charge generated in November for the period 1st to 31st of December.
  5. 'Ending' will dictate when the recurring charge will stop.
  6. 'Transaction Type' to select which charge you want to create.
  7. 'Expected Payment Date' is when the charge is expected to paid (or date you usually receive payment) after this date the charge will become overdue.



Adding Recurring Charges when creating a Tenancy

Step 1: When you come to this part of the tenancy creation process > Click Add Recurring Charge.

 Step 2: Once you have added a recurring charge, select the transaction type, add a description and amount. Then select the frequency at which it will be generated. Select the 'Starting on' date, which is when the Invoice will be generated on the statement. The section 'For the period, To' will dictate the period of time that this charge is related to. 'Expected Payment Date' will give some grace days until the charge becomes overdue.

 

Adding recurring transaction retrospectively

We will look at

  1. tenancy
  2. owner
  3. contractor


For a Tenant

Step 1: Go to the Tenancy > Recurring charges

 


Step 2: Select Tenant then use the drop down to select which tenant this charge is related to

 


Step 3: Select the 'Starting on' date, which is when the Invoice will be generated on the statement. Then select the frequency at which it will be generated from the drop down titled 'Repeating'. The section 'For the period, To' will dictate the period of time that this charge is related to. Ending will activate an end date for this charge.

 


Step 4: Then select the transaction type, add a description and an amount. If you would like to add an expected payment date this will dictate when the transaction will show as overdue.

 


Step 5: Click save recurring charge.

 


For a Property Owner

Step 1: Go to the property/unit/tenancy > Recurring charges

  

  Step 2: Select Property Owner and then use the drop down to select which type of charge you want

 


Step 3: Select the 'Starting on' date, which is when the invoice will be raised and the transaction will generated on the statement. Then select the frequency at which it will be generated from the drop down titled 'Repeating'. The section 'For the period, To' will indicate the period of time that this charge is related to. Ending will activate an end date for this charge.

 


Step 4: Alternatively, you can select 'At Remittance', which will generate it all at the remittance level.

 


Step 5: Then select the transaction type, add a description and an amount.

 


Step 6: Click save recurring charge.

   


For a Contractor

Step 1: Go to the property/unit/tenancy > Recurring charges

  

  Step 2: Select Contractor and then use the drop down to choose which contractor it is related to

 



Step 3: Select the way the charge is calculated. Select the 'Starting on' date, which is when the invoice will be raised and the transaction will generated on the statement. Then select the frequency at which it will be generated from the drop-down titled 'Repeating'. The section 'For the period, To' will indicate the period of time that this charge is related to. Ending will activate an end date for this charge.

 Step 4: Then select the transaction type, add a description and an amount.

 Step 5: Click save recurring charge.

 

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